PRIVACY NOTICE

At ONEGUARD, we consider it our paramount responsibility to safeguard your valuable data and ensure utmost privacy.

Although you are not required to provide any Personal Data while visiting our Website, you may choose to do so by completing request for proposal forms, job application forms etc. Should you do so, we may, for example, keep a record of your name, email address, and any other information you voluntarily provide to us.

Additionally, we may collect the following categories of Personal Data from you in the course of business, including through your use of the Website, when you contact or request information from us, when we provide services to you or receive services from you. We collect the following personal data

We will only use your Personal Data if and to the extent that applicable law allows. Aside from publicly available information, Personal Information that ONEGUARD collects is a function of how you interact with us.

Your Personal Information will be stored only for the time period necessary to fulfill the purposes outlined in this Privacy Notice, unless otherwise required or permitted by law.

We use the Personal Information we collect for the following purposes:

To provide advice and administer our client relationships, we use Personal Data that you voluntarily submit to us on the Website or during the course of our engagement, regardless of the media used, such as identification data, contact details, and other data that we may process in connection with the provision of legal services. 

To provide relevant marketing for example, we may use Personal Information to provide marketing and promotional information about products and services that ONEGUARD offers. Information you have provided to third parties may be combined with information we already have about you and may be used to create more tailored advertising and products. For information about how you can opt-out of receiving marketing communications from us at any time, or withdraw your consent to receive such communications, see the section titled "Your Data Privacy Rights."

To address compliance and legal obligations, such as complying with the Firm's tax reporting obligations, checking the identity of new clients, and preventing money laundering and/or fraud, we use identification data, transaction data, compliance data, and device data. This processing is necessary to comply with legal requirements that apply to the Firm. In addition, job applicant data and compliance data may be used as necessary to comply with legal, regulatory, and corporate governance requirements to which we are subject to.

To improve our Website. For example, we may use Personal Information to administer our Website and for internal operations of the Website, including troubleshooting, data analysis, testing, research, and statistical purposes, to improve user experience and as a part of our efforts to keep our websites safe and secure. We use cookie and device data. This processing is necessary for our legitimate interests to constantly monitor the functionality and user-friendliness of our Website and improve our online presence and services to you.

Fraud Prevention. For example, we may use Personal Information to prevent, protect against, investigate, or prosecute any fraud, abuse, or other misuse or illegal activity using our products or services.

Except for publicly available information or information we collect via cookies and similar technologies (see below), all the above-mentioned Personal Information is collected from you. In some cases, it is collected from you directly by ONEGUARD (such as when you input the information into our Website to download certain materials); in other cases, it is collected by a ONEGUARD partner and shared with ONEGUARD (such as when (i) you register for an industry conference where ONEGUARD is a sponsor, (ii) you click on a ONEGUARD advertisement on a third party platform, (iii) you purchase a product from an authorized reseller of ONEGUARD products and the order is provided to ONEGUARD, or (iv) you register for a course related to ONEGUARD software and/or seek certification from ONEGUARD). 

Under certain circumstances and in compliance with applicable laws, you have the right to:

Access. Subject to certain exceptions , you have the right to request a copy of the Personal Data we are processing about you, which we will provide to you in electronic form. At our discretion we may require you to prove your identity before providing the requested information. If you require multiple copies of your Personal Data, we may charge a reasonable administration fee.

Rectification. You have the right to require that any incomplete or inaccurate Personal Data that we process about you is amended.

Deletion. You have the right to request that we delete Personal Data that we process about you, unless we are required to retain such data in order to comply with a legal obligation or to establish, exercise or defend legal claims.

Objection. Where the legal justification for our processing of your Personal Data is our legitimate interest, you have the right to object to such processing on grounds relating to your particular situation.  We will abide by your request unless we have compelling legitimate grounds for the processing which override your interests and rights, or if we need to continue to process the data for the establishment, exercise or defence of a legal claim.

Withdrawing Consent. If you have consented to our processing of your Personal Data, you have the right to withdraw your consent at any time, free of charge  

Please note that some of these rights may be limited where we have an overriding interest or legal obligation to continue to process the personal information or where data may be exempt from disclosure due to reasons of legal professional privilege or professional secrecy obligations.

ONEGUARD takes the security of Personal Information seriously. To protect Personal Information against accidental or unlawful destruction, loss or alteration, ONEGUARD uses risk-based technical and organizational security measures reasonably designed to prevent any unauthorized disclosure or access. For example, ONEGUARD has implemented strict security controls, intrusion detection software and processes to alert us in the case of a potential or actual intrusion of our information systems. We endeavor to implement technical and organizational security measures in an effort to safeguard the Personal Data in our custody and control. Such measures include, for example, limiting access to Personal Data only to our staff and authorized service providers on a need-to-know basis for the purposes described in this Privacy Notice, as well as other administrative, technical, and physical safeguards.

We understand the importance of protecting children's privacy in the interactive online world. This Website is not designed for or intentionally targeted at children 13 years of age or younger. It is not our policy to intentionally collect or maintain information about anyone under the age of 13.

We will only retain your personal information for as long as necessary for the purposes for which that information was collected as set out in this Privacy Notice or for longer as required under any applicable legal, regulatory, accounting, or reporting requirements.

The length of time for which we will retain your personal information will depend on the purposes for which we need to retain it. After we no longer need to retain your personal information, it will be deleted or securely destroyed.

Our Website may contain links to other sites which are controlled by third parties, for example in the "Insights" section. We also use social media sites, such as LinkedIn and Facebook and third party platform to host events, training and seminars. You should review these other sites' privacy policies. We do not accept any responsibility for the information you provide on those sites or their collection and use of your personal information.

If you have any comments, questions or concerns about data privacy, including the processing of Personal Data carried out by us, or on our behalf, please visit our contact us form and send your request.

We use and engage certain providers to use cookies, web beacons, and similar tracking technologies (collectively, "cookies") on our website. This data helps us to understand our users' behavior, web searches, and where on our websites users have visited. We use cookies to distinguish among different users of our website, to help us provide you with a good experience when you browse our websites, and to allow us to improve our websites.

To learn more about the use of cookies for Google analytics and to exercise choice regarding such cookies, please visit the Google Analytics Opt-out Browser Add-on.

We may occasionally update this Privacy Notice as our services and privacy practices change, or as required by applicable legal or regulatory requirements. Where it is practicable, we will notify you by email of any significant changes. However, the last update date is posted below, and we encourage you to review this Privacy Notice periodically to be informed of how we use your personal information.

We hope that this Privacy Notice can resolve any query or concern you raise about our use of your Personal Data. If you feel, we have not handled your query or concern, to your satisfaction, you can contact us by sending an email or by our contact us form.